1. Assigning Submissions to Reviewers
Before the review process can begin, you’ll need to assign submissions to specific reviewers in cAdmin. Follow these steps to ensure that each submission is reviewed by the appropriate individuals.
Steps to Assign Submissions:
1. Navigate to the Submissions Dashboard in cAdmin.
2. Clear any pre-selected boxes before proceeding. Then, select the submission(s) you want to assign by checking the box(es) on the left. You can either bulk Select All submissions or choose them individually.
3. Assign Reviewers:
• Click Assign to… REVIEWER. Filter by name, control number, category, or activity. Select the individual(s) best suited to evaluate the submission.
• You may assign one or more reviewers to each submission depending on the review requirements.
4. Confirm Assignment: Once the submissions have been assigned, click “Save” to finalize the assignment.
After assigning submissions, these will appear on the cAdmin Reviewers dashboard, allowing them to access and start the review process. It’s important to ensure that the correct reviewer is assigned based on their expertise or the type of submission (e.g., oral presentation, manuscript, video, etc.).
2. Overview of Submission Assignments
As an administrator, to ensure everything is set up correctly, you can shadow your own or other reviewers’ work to confirm that the submissions assigned in cAdmin are reflected in the Portal.
• Navigate to the Reviewer’s Dashboard to check the assigned submissions. Click the action Access to… -> Portal to verify the changes.
3. Working with the Reviewers Dashboard
The Reviewers dashboard is an essential tool for tracking the progress of submission reviews. It works in tandem with the Submission’s Dashboard, where submission records and controls are displayed.
• Submission dashboard: Displays all submissions and details.
• Reviewers dashboard: Displays all reviewer types, grouping similar reviewer controls (e.g., manuscript reviewers, video reviewers, oral poster reviewers).
To view submissions assigned to your reviewers:
1. Use the search feature to find the name or filter by relevant fields.
2. Review the list of assigned submissions. Optionally export this list to share with staff externally.
Columns in the Reviewers dashboard will show:
• Number of submissions assigned
• Percentage of submissions scored
• Progress of each submission review
4. Generating Reports
To export data for yourself or to share with others, the Reviewers dashboard allows you to generate a CSV report. This report can be customized and sorted to suit your needs.
Steps to Export Reviewer Data:
1. Search for reviewer data using filters or search by name.
2. Export: Click the export option in the dashboard. A .csv file will be generated, which can be opened in Excel.
3. GDPR Considerations: Before exporting, you’ll be reminded of any GDPR-sensitive data, such as email addresses and phone numbers, that may be included.
This exported data can be shared with staff who may not have access to cAdmin but still need to review the submission progress in real-time.
5. Unassigning Submissions
If any submissions were incorrectly assigned, you can easily unassign them in the Submissions dashboard.
1. Select Submissions: Use the checkboxes to select one or multiple submissions you need to unassign.
2. Unassign: Click Unassign, select the reviewer(s) and click Preview and Continue.
For example, if a reviewer specializes in one area (e.g., brain research) but was mistakenly assigned submissions from another area (e.g., heart research), you can unassign those submissions and reassign them to the correct reviewer.