While the CTI Presentation Management Application is a cloud-based application, CTI can also provide hardware for onsite meetings. This includes laptops for the Speaker Ready Room (SRR), enabling speakers to upload, edit, and preview presentations, and laptops for the session rooms for speakers to access, navigate, and speak through their presentations.
Category: Session type details
To be used for help content on the page cAdmin page Settings > Sessions > Session type details
Automatic Flags for Session Media Item Uploads
Administrators can use the Session Type details flags under Media control & automation to indicate how, by default, newly uploaded session media item flags will trickle down to each session under the session type umbrella.
Administrators can use the Session Type details flags under Media control & automation to indicate how, by default, newly uploaded session media item flags will trickle down to each session under the session type umbrella.
Please note only newly uploaded sessions will receive the updated flag after it has been set in Session Type details, meaning this needs to be done before session uploads start. For example, if I want PDF files to be flagged as “Use in session room,” only after I check the flag below will the newly uploaded PDFs have the flag automatically set.
The media items an administrator creates in Settings > Media Components > Media items will appear as the rows in the card’s table.
Session and Presentation Time Calculations
An administrator can determine whether an activity should be incorporated into the session role’s start and end time auto-recalculation. Checking flags includes the activity and session role status in the presenter time calculations in Session details.
An administrator can determine whether an activity should be incorporated into the session role’s start and end time auto-recalculation under:
1. cAdmin > Sessions
2. Session types
3. Session type details (Time calculation is at the bottom).
Checking flags includes the activity and session role status in the presenter time calculations in Session details. Leaving flags unchecked means the session role times will be “display only” – allowing you to set times for those session roles manually (e.g., Chair, Moderator) that will not affect the calculated presentation times.
Start and End Times outside of the Session Start/End Time will turn red (image above), alerting the administrator of an issue. To correct the problem, either manually change the Start/End time by clicking and changing or, if the administrator sets up the Time calculations explained above, selecting “Recalculate Start/End Times.”
Time Calculation Session Roles
Administrators can determine whether an activity should be incorporated into the session role’s start and end time auto-recalculation.
Checking flags includes the activity and session role status in the presenter time calculations in Session details.
Leaving flags unchecked means the session role times will be “display only” – allowing you to set times for those session roles manually (e.g., Chair, Moderator) that will not affect the calculated presentation times.
To view Time Calculations, go to Settings > Sessions > Hover over a Session type and click the details arrow.
Deleting a primary media item automatically deletes the Thumbnail URL
When a user uploads a primary media item, whether through the Portal, Speaker Ready Room, or cAdmin, and the auto-promotion rules auto-update the Thumbnail URL, the opposite effect occurs when deleted.
When a user uploads a primary media item, whether through the Portal, Speaker Ready Room, or cAdmin, and the auto-promotion rules auto-update the Thumbnail URL, the opposite effect occurs when deleted.
For example, when a presenter deletes a presentation from the Speaker Ready Room, the Thumbnail URL used on the cAttendee website will automatically be deleted along with the primary media item ID. No auto-delete rules need to be set up.
When the presenter uploads another primary media item, if auto-promotion Thumbnail URL rules have been set up, the Thumbnail URL will be restored to the newly uploaded primary media item. Thumbnail URL auto-promotion rules can be set up in Settings > Activities > Activity details, and Settings > Sessions > Session type details.
Session Organizer
Administrators can view and edit a presentation to roles other than the presenter. Like a presenter, permitted roles can access the presentation through the Portal to check for quality control. Another level of edit permission enables them to make changes to the presentation as well.
Administrators can view and edit a presentation to roles other than the presenter. Like a presenter, permitted roles can access the presentation through the Portal to check for quality control. Another level of edit permission enables them to make changes to the presentation as well. This functionality has been commonly requested by on-site presentation management customers and is beginning to be requested by customers organizing hybrid and virtual meetings as a tactic to reduce the cost of external A/V labor.
Collection templates used for this session type
With our new capabilities for Media Collection Templates, we offer clients a system to both regulate and monitor their multi-file presentation upload. Typically, different session types have different presentation types, so we now offer a means to assign Media Collection Templates by Session Types.
With our new capabilities for Media Collection Templates, we offer clients a system to both regulate and monitor their multi-file presentation upload. Typically, different session types have different presentation types, so we now offer a means to assign Media Collection Templates by Session Types.
Media control and automation for session type details
We are continuing to reduce the effort required for administrators and partners to configure and manage the CTI applications. In line with this goal, administrators will be able to set a variety of defaults within a Session Type that will automatically populate when individual sessions of that type are created.
We are continuing to reduce the effort required for administrators and partners to configure and manage the CTI applications. In line with this goal, administrators will be able to set a variety of defaults within a Session Type that will automatically populate when individual sessions of that type are created.
Use for thumbnail
Select a flag to choose the media item thumbnail for cAttendee
Use in session room
Select the Session room flag, so the file will be included with all the files that can be accessed onsite
Use as additional file
Select the Additional file flag to display on the cAttendee website. This is supplementary to the primary video (e.g., PDF handout, URL, another video, etc.)
Use as the initial player media
File that will be shown on cAttendee as the primary video. If multiple media items are flagged, the last media item uploaded will be the primary video
Name of media type
Name as entered in the Media Items settings page
Thumbnail URL
The placeholder cover image URL on the cAttendee website
Hide presentation ratings
If set to ON, cAttendee will hide session ratings
Hide presentations
If set to ON, cAttendee will hide presentations on the session level
Media source details
Specifies the Media source link (e.g., https://www.youtube.com/Ue423KC82)
To be recorded
If set to ON, the session will be automatically recorded to the cloud
Media source: External
An external video management system that manages the video (e.g., Vimeo) requires a URL
Media source: Webcast
For media, that is still being run through the cSlide system
Media source: VideoMeeting
CTI’s self-produced video conference and video chat
Media source: MediaItem
Uploads and attachments that appear on the cAdmin Presentation details page
Media source: Livestream
For meetings that will stream their sessions live with a recording
OnDemand
If set to ON, an attendee can watch the session whenever it is not embargoed and will change the session result card to state “On Demand” rather than a time/date
Collection templates used for this session type
These are media management templates created for this session type
Limit credit claim by registration code
Restrict who can claim credit by registration code(s) if the session provides CME or other continuing education
Default duration (min)
Length of the session
Color-Coded Session Scheduler
Colors in the Session Scheduler organize filter types, with the Session type filter being the most common. Each Session type has an assigned color on the grid, aiding schedulers in quickly assessing programming variety and highlighting special needs sessions.
Colors in the Session Scheduler organize filter types, with the Session type filter being the most common. Each Session type has an assigned color on the grid, aiding schedulers in quickly assessing programming variety and highlighting special needs sessions.
Name
Title describing the session type